Massachusetts Veterans Jobs

Schedule is expected to be 32 hours, Monday-Thursday unless mutually arranged in advance. Must be able to climb one flight of stairs, & lift 15-20 lb. boxes. Bending, standing & sitting are all normal activities in this position. Position requires standard mobility & standard vision. Paid vacation, sick & personal time. All federally recognized holidays observed & paid. Summary of Responsibilities: Supports all departments of the company by providing clerical, financial & data entry assistance. Directly reports to the Business Manager. Principal Duties & Required Skills 1. Financial entry & reporting in Quick Books & Accounts Payable. 2. Mail processing & distribution. 3. Daily bank deposits & statement reconciliation. 4. Sales support including order entry & weekly reports. 5. Creates & maintains agreements & amendments for customers including new leads/customers, updated account information, tracking renewals, correct dates, & cancellations. 6. Processes orders in CRM database to generate concise reporting. 7. Manages & approves discount override permissions. 8. Creates & maintains paper & electronic files for all vendors to include, contracts, payments & renewal information. 9. Reception duties for visiting appointments & vendors. 10. Moderate clerical needs such as filing & other duties as required by employees. 11. Ensures the appropriate appearance, maintenance & repair of the interior of the office. 12. Compile print order information for printers & distributors. 13. Manage distributor relations & account reconciliation. 14. Support senior management in annual reports & budget creation & reconciliation. 15. Prepares & submits annual postal audit. 16. Order & re-stock supplies in office. 17. Maintains & inventories magazine inventory in office as well as storage facilities. Restocks magazines from storage facility three blocks away. 18. Processes, packages & mails orders generated from Cape Cod Life online shop. 19. Perform other related duties as assigned.