Job Information
State of Massachusetts Payroll Director in Middleton, Massachusetts
_General Statement of Duties:_ This senior administrative position serves under the direct supervision of the Human Resources Director at the Middleton Facility. The Director of Scheduling & Payroll organizes and oversees the collection and recording of data concerning work schedules and time off for over 600 employees that pertains to the accurate processing of the bi-weekly payroll. This position also includes maintaining a good working relationship with collective bargaining groups and participating in resolving grievances. _Supervision Received:_ Works under the direct supervision of the Human Resources Director or other employees of higher grades who provide instruction and guidance. _Essential Functions:_ · Function under the direct supervision of the Human Resources Director. Must be available on a full-time schedule to perform a variety of payroll and accounting activities. · Updates of time earned for vacation, personal, and sick. · Prepare several computer-generated reports --i.e., management, payroll, attendance, etc. Required to produce monthly reports of actual days worked by staff for compliance with Massachusetts General Laws. · Assist with payroll projections. · Process and enter overtime from Access/Cloud Database using guidelines from each Collective Bargaining Agreement. · Weekly audits of Timesheet and Additional Pay amounts utilizing warehouse predictive. · Enter payments of detail pay (i.e., DPW, Honor Guard, etc.) · Update and enter payroll tax updates and direct deposit. · HRCMS adjustments for workers compensation, EILB, military leave, suspensions, leave of absences, terminations, and retirements, and PFMLA. · Process step raises for maxed out ECCOA Correctional Officers. · Track longevity pay for eligible ECCOA members. · Establishment of employment terms/pay rules based on employment and unions. · Assist in the entry of missed punches in Dimensions. · Creation of reports/data views based on needs of Department. · Offer assistance and backup to the Kronos Administrator. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. _Position Type/Expected Hours of Work:_ This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:00 p.m. _AAP/EEO Statement:_ The Essex County Sheriff’s Department is an Equal Opportunity/Affirmative Action Employer. _Required Education and Experience:_ · High School Diploma. Bachelors Degree preferred. · Must demonstrate good written and oral communications skills. · Must demonstrate working knowledge of all phases of paperwork and records keeping within the Essex County Sheriff’s Department · Must have a thorough working knowledge of Computer Systems. · Knowledge of HRCMS, LCM, Kronos, and Commonwealth Information Warehouse, and working with unions preferred. · Proficient in Microsoft Office (Excel, Access, etc.) · Ability to work under pressure, to make sound decisions, and to manage a number of priorities. · Excellent organizational skills required. · Ability to act calmly makes decisions, and act quickly in emergency/stressful situations. Ability to adapt to varying work situations. · Interact well with people who are under physical and/or emotional stress. · Motivate others and understand, explain and apply laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. · Considerable knowledge of the principles and methods of correction institution management. Knowledge of the principles, practices and techniques of direct supervision. * Ability to maintain accurate records, prepare reports, analyze and determine the applicability of data, draws conclusions, and makes appropriate recommendations.__ Job: Accounting and Finance* *Organization: Sheriff's Dept Essex *Title: *Payroll Director Location: Massachusetts-Middleton-20 Manning Ave Requisition ID: 24000A3G