Massachusetts Veterans Jobs

The primary purpose of this position is to perform assigned administrative duties in accordance with established procedures, and as directed by the supervisor, to assure that a successful, viable, administrative program is maintained at all times. ESSENTIAL JOB FUNCTIONS: - Type, file and distribute correspondence as directed. - Answer telephone, make appointments, run errands, take and deliver messages, etc., as directed. - Sort, distribute, and route incoming mail to appropriate residents, departments, and/or personnel. - Maintains postage meter in at Home Office and all postal duties - Orders supplies and schedules repairs and maintenance for all office machines. - Type letters, reports, statements, minutes of meetings, agendas, etc., as necessary/directed. - Maintain files and other records as directed. - Receive and screen office visitors and telephone calls as necessary. - Perform reception, telephone and/or switchboard duties as necessary/directed. - Perform unscheduled administrative task as directed. - Serve as secretary to various committees of Home Office as necessary/directed. - Other related duties and responsibilities that may become necessary to meet the needs at Home Office. QUALIFICATIONS: - Must possess, at a minimum, a high school diploma or equivalent. - Must be able to read, write, speak, and understand the English language. - Must possess the ability to make independent decisions when circumstances warrant such action. - Must possess the ability to deal tactfully with personnel, residents, visitors and the general public. - Must possess the ability to work harmoniously with other personnel. - Must be able to follow written and oral instructions. - Must have patience, tact, cheerful disposition and enthusiasm, as well as to be willing to handle residents, staff and visitors based on whatever maturity level they are currently functioning. - Must be knowledgeable in secretarial duties, use of equipment, etc., related to secretarial functions.