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MassHire Berkshire Workforce Board Office Executive in Pittsfield, Massachusetts

Office Executive 28-35 hours/weekly $20-$28/hr The Berkshire County Regional Employment Board, Inc. DBA MassHire Berkshire Workforce Board has a full-time opening for a highly motivated, team-oriented individual to manage office and accounting functions of a non-profit organization. Position requires experience developing and maintaining internal budgets; completing financial reports; reconciliation accounts; must adhere to state and federal accounting systems; and the ability to work independently, with good time management skills. Qualifications include experience with QuickBooks accounting system; grant management; strong communication and organizational skills; and experience with data base programs. Bachelor degree and minimum of 5-years' experience required. E.O.E. General: Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. Manage accounting functions of the BCREB (budgets, maintain accounts, prepare cash reconciliations, financial reports, accounts receivable, invoices, and maintain insurance policies). Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Completes operational requirements by scheduling and assigning employees; following up on work results. Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends. Maintains office staff by assisting with recruiting, selecting, orienting, and training employees. Working knowledge of benefits/human resources. Assists with employee engagement activities. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. Contributes to team effort by accomplishing related results as needed. Report directly to Executive Director. Skills and Qualifications: Prepares budgets & financial statements; Conducts office supply management; Tracks budget/expenses; Manages processes & relationships with funding sources; Develops standard office protocols; Promotes process improvement; Inventory control; Fiscal reporting. Proficient on Quick Books and Microsoft Office products. Willingness to assist with marketing. Application deadline: Open until filled