Massachusetts Veterans Jobs

We are looking for a multi-tasker with excellent communication skills and an upbeat attitude. Candidate should be able to assist management by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace. To be successful as an Administrative Assistant, candidate should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistant must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others. Responsibilities \ Screening phone calls and routing callers to the appropriate party. \ Maintain polite and professional communication via phone, e-mail, and mail. \ Retrieve invoices from vendor sites. \ Communicate with Project Foreman regarding the receipt, or lack thereof, packing slips from their projects. \ Upload packing slips from Job Sites. \ Separate and match packing slips from job sites to vendor invoices. \ Enter accounts payable invoices in accounts payable accounting system. \ Enter accounts payable invoices and receive items in purchasing software. Work with Purchaser on any outstanding issues/problems. \ Reconcile monthly vendor statements. \ Pull vendor invoices and check against vendor payment reports. \ Put vendor checks in envelopes and mail. \ Scan checks and paid invoices to vendor files. \ File paid invoices. \ Retrieve mail from the post office. \ Separate mail and date stamp. \ Using computers to generate transmittals/submittals. \ Create shipping labels for outgoing packages. \ Update vendor information in accounting software. \ Monitor and respond to accounts payable email. \ Order shipping supplies when needed. \ Create tabs and binders. \ Maintain spreadsheets for auditors. \ Enter Union Benefit payments into accounts payable. \ Assist in the planning of company functions. \ Assist in other office procedures as needed. Requirements \ Able to communicate verbally and electronically in a professional manner. \ Computer skills: Typing with reasonable speed and efficiency, Word, Excel, Email \ Attention to detail. \ Able to take direction. \ Desire to be proactive and create a positive experience for others