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City of Somerville Project Assistant (Intern) in Somerville, Massachusetts

Statement of Duties:

Under the Supervision of the City Archivist and Assistant Archivist, the Project Assistant will perform routine archival tasks such as creating inventories, and rehousing records. The project assistant will be introduced to archives software such as Preservica and ArchivesSpace and will be taught description based on commonly used metadata standards and will be expected to apply those standards.

Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

  • With guidance prepares descriptions in ArchivesSpace, and Preservica.

  • Creates inventories of records for accessions.

  • Sorts, collates, indexes, and shelves materials as needed.

  • Prepares records for shipment to offsite storage.

  • Under guidance from the City Archivist and Assistant Archivist, processes, rehouses and describes collections.

Recommended Minimum Qualifications:

  • Enrolled in an educational program such as an associate, bachelor's or master's Degree. 

  • Proficiency in personal computer operation and experience in working with Windows programs such as Excel, Power Point, and Word.

  • Interest in Library Science and/or the public sector.                  

Physical and Mental Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical Skills

Minimal physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. Work requires some agility such as moving in or about storage sites. There may also be some occasional lifting of objects such as office equipment or photocopy paper (up to 30lbs.).  When working with records, physical effort will be needed to move records.

Motor Skills

Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers.

Visual Skills

Visual demands require constantly reading documents for general understanding and analytical purposes.

Hours: Part-time up to 19 hours a week; not benefits eligible

Salary: $21 an hour

Union: Non-Union

Date Posted: May 26, 2023

City of Somerville residents are especially encouraged to apply.

The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request. Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact Adrienne Pomeroy at 617-625-6600 x 2059 or

Pre-Employment Requirements for All Employees:

  • MA Criminal Offender Record Information (CORI) clearance

  • Completition of Conflict-of-Interest Law Education training for municipal employees

    Overview of Total Rewards:

  • 4 weeks annual vacation (for non-union positions) union positions vary by contract

  • Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City

  • Dental coverage low and high plans through Cigna

  • Vision care through Vision Service Plan (VSP)

  • Long term disability through Sun Life

  • Group and voluntary life insurance through Boston Mutual

  • Health Care and Dependent Care flexible spending through Benefit Strategies

  • Deferred compensation plans through a choice of three vendors

  • Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health

  • Annual cancer screening & wellness release

  • Somerville Retirement Pension System

  • Tuition reimbursement

  • MBTA pass program

  • FREE Blue Bikes membership

  • Eligible employer for the Public Service Loan Forgiveness Program (PSLF)

Benefits listed are for benefits-eligible positions and the above information is meant to be a general overview of the benefit programs offered by the City of Somerville and not a binding contract.

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