Job Information
Dartmouth Public Schools Secretary in South Dartmouth, Massachusetts
Position Title: Full-Year School Secretary Department: Andrew B. Cushman School Reports to: Early Education Director or Designee Responsibilities: As part of the responsibilities of this position, the full year Cushman school secretary is responsible for the secretarial duties attributed to summer school programs. Use a pleasant manner when greeting and speaking with both adults and children both in person and on the telephone. Answer routine phone inquiries, take messages, and/or route calls to appropriate school personnel. Work with office and other school staff in a collaborative model. Manage the multi-tasking requirements of the school office. Maintain general office files. Arrange classroom coverage due to teachers? appointments for meetings and/ or appointments between parents and school personnel. Prepare, process, and distribute correspondence and reports that involve the use of a PC and Microsoft Word. Prepare, process, and distribute communication materials to all members of the school community. Manage student information, such as student registration or transfer, contents of cumulative folders and student data base. Prepare electronic requisitions for school purchases using Budget Sense. Check in and distribute purchase orders. Create, use, and/or maintain data bases and spreadsheets using such programs as ASPEN and/or Excel. Responsible for student activity account and petty cash. Complete reports related to requests from the Department of Transitional Assistance and the Department of Elementary & Secondary Education (DESE). Track student and staff attendance using ASPEN and AESOP. Accept and distribute school materials to school staff. Use a variety of office equipment. Performs other duties as directed by the Principal or his/her designee. Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: High School Diploma. Experience in a clerical position requiring initiative and confidentiality is required