Job Information
Town of Dennis Administrative Analyst in South Dennis, Massachusetts
The Town of Dennis seeks applicants for the full-time position (40 hours/week) of Administrative Analyst, working under the general supervision of the Town Administrator & the Assistant Town Administrator, the Administrative Analyst provides procurement guidance & expertise to municipal departments in relation to state & local procurement laws & regulations. Manages various confidential research & administrative duties for the Administration Office, Select Board, committees & boards of the town. Minimum Qualifications: An Associate?s Degree & three to five (3-5) years? experience in Public Administration; or any equivalent combination of education, training & experience which provides the required knowledge, skills & abilities to perform the essential functions of the job. Must obtain & recertify as required, the Massachusetts Certified Public Purchasing Official (MCPPO) designation. Review all procurement over \$10,000 threshold submitted by Municipal Departments for purchase order accuracy, cost efficiency, & proper accounting identification in preparation for the Assistant Town Administrator final approval. Maintain purchase orders & contract files. Monitor requisitions submitted by Municipal Departments under \$10,000 to ensure departments have not violated procurement laws providing monthly MUNIS reports. Assist departments as needed in developing bid specifications & advertise to solicit responses to Requests for Proposals (RFPs) & invitations to bid, in accordance with M.G.L 30B, 30,39M, & M.G.L Ch. 149, & Ch 7. Ensures compliance with all advertising requirements, i.e. Central Register requirements under MGL c 9, ? 20A & Goods & Services requirements under MGL c 30B, ? 5 & 6. & on COMMBUYS. Ensures compliance with prevailing wage requirements. Accept & open bid documents as needed in accordance with statutory requirements & produces a list of responsive bidders which is forwarded to the awarding authority. Proficient with use of COMMBUYS website (Commonwealth purchasing site) & familiar with other group purchasing options. Supports Municipal Departments in analyzing procurement needs & procuring supplies (e.g. office supplies, furniture, paper products, & electrical supplies). Identifies & implements, when feasible, centralized purchasing of goods &/or services for additional cost savings. Coordinate all incoming contracts to be knowledgeable & provide necessary information to affected departments which could result in supply & pricing changes. Serve as a resource to Municipal Departments by providing information relative to updates on State contract information & revisions to the Town?s purchasing procurement policies for Supplies & Services. Review all incoming contracts for compliance with state & Town procurement regulations & policies prior to signature by the Assistant Town Administrator, Finance Director & Town Administrator. Coordinate revisions to the Town?s procurement manual to ensure all Municipal Departments are following Massachusetts General Laws (M.G.L.). Work with Town staff to develop best practices & policies related to purchasing under M.G.L. Provide training to Municipal Departments on Town procurement policies & best management practices. Participate in training programs for Massachusetts Certified Public Purchasing Official (MCPPO) administrated by the Office of the Inspector General. Assist in processing training applications. See complete job description when applying.