Massachusetts Veterans Jobs

Administrative Assistant Loomis Village South Hadley, MA Full Time Position Summary Description: We are seeking a dynamic and enthusiastic individual to provide administrative and logistical support to the Executive Director and at times, the leadership team. This exciting position includes the following: correspondence, scheduling, research, coordinate leadership meetings, take minutes, maintain records, special projects, and regulatory compliance. This position regularly interacts with residents and team members and will require excellent customer service and organization skills, attention to detail as well as patience and a positive attitude. Strong computer skills are a must, especially MS Excel and PowerPoint. Essential Functions: Performs job functions in a manner consistent with the mission and goals of the Loomis Communities. Adheres to The Loomis Communities Compliance and Ethics Program. Demonstrates an awareness of, a respect for and attention to the diversity of the people with whom they interact (persons served Provides outstanding customer service and administrative support to internal and external customers including Loomis team members, residents, families and vendors. Provides administrative and logistical support to Executive Director including, but not limited to: correspondence, scheduling, research, coordinate leadership meetings, take minutes, maintain records, special projects using MS Office such as; Power Point, Excel Spreadsheets for Graphs and Budgets. Manages financial transactions by collecting monthly fees and tracking resident billing. Prepares bank deposits and manages cash for casual dining, resident store and petty cash. Provides support to marketing and concierge team when needed Qualifications Required Education: High School Diploma Associates Degree desired 4-6 years administrative experience in a professional office environment. Advanced knowledge of Microsoft Office products. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to read, write, and speak English. Ability to relate well to all residents, including the emotionally upset. Ability to deal tactfully with employees, residents, family members, visitors and the public. Ability to report to work regularly and promptly. Ability to work beyond normal hours when necessary.