Loomis Village Senior Executive Assistant in South Hadley, Massachusetts
The Senior Executive Assistant provides executive support to either a single Executive or to multiple senior leaders. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Senior Executive Assistant also serves as a liaison to the board of directors and senior management team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Senior Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Senior Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Essential Functions: Performs job functions in a manner consistent with the mission and goals of the Loomis Communities. Adheres to The Loomis Communities Compliance and Ethics Program. Demonstrates an awareness of, a respect for and attention to the diversity of the people with whom they interact (persons served, personnel, families/caregivers, and other stakeholders) that is reflected in attitudes, behavior and services. Provides administrative and logistical support to Chief Executive Officer, Marketing Department, Chief Financial Officer and Director of Community Engagement including, but not limited to: correspondence, scheduling, research, record keeping, special projects, database maintenance etc. Provides outstanding customer service and administrative support to internal and external customers including Loomis Board of Directors, team members, Corporators, residents, families and vendors. Is a resource to Administrative Assistants at each of the Loomis Communities and provides training to finance department on office equipment and procedures. Maintains confidentiality for individuals and The Loomis Communities in all work performed. Qualifications Required Education: High School Preferred Education: Associates Degree Required Experience 4-6 years administrative experience in a professional office environment. Advanced knowledge of Microsoft Office products. Skills/Competencies: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to read, write, and speak English. Ability to relate well to all residents, including the emotionally upset. Ability to deal tactfully with personnel, residents, family members, visitors and the public. Ability to report to work regularly and promptly. Ability to work beyond normal hours when necessary.