Massachusetts Veterans Jobs

Job Summary:

The Administrative Specialist will serve as the face of Smurfit Westrock for customers and visitors to the facility. The Administrative Specialist will serve and support the General Manager, HRBP, Plant Manager and Customer Service Manager and other staff with administrative duties in a fast-paced and collaborative environment. In addition to substantial administrative duties, the Administrative Specialist generates reports; files, tracks inventory, shipping, and billing; manages the phone system; maintains calendar scheduling, daily/weekly payroll, daily A/P and A/P accrual for month-end reporting; and purchases office supplies. We are searching for an extremely organized self-starter.

Bi-lingual is a plus.

Major Job Responsibilities:

Business Excellence

• Facilitate ordering and maintenance of department office supplies, maintaining proper inventory levels for designated areas

• Prepare and run monthly employee reports, including employee attendance, man-hour productivity/machine utilization, overtime hours, and daily booking orders

• Report quarterly bonuses linked to employee attendance, and provide first line of support to supervisors on Kronos software

• Perform other job duties as assigned, including project-related work to support various functions such as safety, quality, cost savings, continuous improvement, environmental, reliability, training, and data integrity

• Prioritize daily routines and be flexible to accommodate changing priorities

Support our remote HRBP with reporting & record keeping, organizing, assisting and follow thru with new hire orientations, and culture building

• Assist in closing payroll on a weekly basis and report payroll and time entry discrepancies to department leads

People and Culture

• Assist with customer visits to the facility, welcome all guests, receive and process all incoming mail and telephone calls

• Schedule, coordinate and manage meetings/conference calls and related activities including all on-site meeting logistics

• Collaborate with department heads to resolve timing conflicts to ensure appropriate meeting attendance

Critical Skills / Capabilities:

• Analytical

Self Starter with desire to learn

• Organizational Skills

• Communication

• Collaboration

Technical Skills:

• Microsoft Office - Excel, Word, PowerPoint

• Kronos software \u2022 KIWI planning software

• A/V equipment operation

Other Qualifications:

To perform the duties of the job, this role requires:

• Constantly using fingers to type with two hands

• Frequently reaching by extending fingers on two hands

• Frequently reaching by extending two arms

• Frequently using fingers to grasp with two hands

• Occasionally positioning oneself low to the ground in a crouching position for up to 10 minutes at a time

• Occasionally positioning oneself low to the ground in a stooping position for up to 10 minutes at a time

• Occasionally using fingers to pinch with one hand

• Occasionally exerting force by lifting up to 30 lbs of weight

• The spoken exchange of ideas to be performed loudly 75-100% of the time

• The spoken exchange of ideas to be performed quickly 75-100% of the time

• The safe and accurate preparation and analyzing of data and figures, monitoring of a computer terminal, or inspection of small defects or parts

• A repetitive motion, which entails moving and extending arms and hands to file papers

• A repetitive motion, which entails frequent typing

Work Environment:

• Constantly works indoors, in an environment that is climate controlled

• Occasionally works indoors in an environment that is not climate controlled and has high temperatures

• Occasionally works indoors in an environment that is not climate controlled and has low temperatures

• The role is frequently sedentary, which entails sitting or being stationary most of the time

• Occasionally stands or walks for 1-2 hours at a time

• Work in an office within the plant environment; noisy work environment, moderately climate-controlled environment, exposure to extreme hot or cold temperatures; exposure to machinery conditions of over 100\u2070F; maintain strict adherence to safety rules and regulations

Experience:

• Required: 2+ years of administrative support, customer service, sales support, HR and/or payroll experience, preferably in manufacturing environment

• Preferred: Prior work/experience working with organized labor; OSHA or other safety certifications helpful

Education:

• Required: High School diploma or G.E.D. with equivalent experience

• Preferred: Bachelor\u2019s degree

Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.

Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.