Global Partners LP Accounts Payable Specialist in Waltham, Massachusetts

Job Description:

This position is responsible for the coordinating and processing of all Accounts Payable vendor invoices, check request, and employee expense reports. Maintain, validate data input into AP system and prepare close schedule as requested. As a senior member of the AP team, will assist in the supervision of the team as needed and will be responsible for team functions when the AP Manager is out of the office.

Responsibilities:

  • Assist in managing AP staff, and shifting priorities to accomplish deadlines and closing

  • Coordinate timely data entry of vendor invoices and schedule weekly check payment processes

  • The ability to work accurately and efficiently in a fast \u2013 paced (high volume transaction) environment is essential.

  • Match A/P invoices to receiving support documents, and tagged payments timely.

  • Assist in the review of all invoices for appropriate documentation and proper approval prior to processing of the payment.

  • Perform corrections as required for any misposted invoices in the AP system

  • Maintains accounts payable reports, scanned paid invoices, spreadsheets and corporate accounts payable files in company business system.

  • Assist the Accounts Payable Manager in monthly closing and AP staff as necessary.

  • Assist in providing other department on any A/P invoice or check payment support retrieval request as required.

  • Analyzes and prepares special reports as directed by manager.

  • Assist with the SOX compliance request, and quarterly and annual audit preparation. The ability to work with our external auditors is critical.

  • Must be able to maintain confidentiality

  • Other duties as assigned

Qualifications:

  • Minimum of an Associate\u2019s Degree in Accounting or Finance

  • 5-7 years working with Accounts Payable

  • Oracle A/P experience is preferred

  • Must be proficient in Microsoft Excel, Word & Outlook

  • Attention to detail and accuracy, and have the ability to meet deadlines

  • Ability to manage staff and communicate effectively

  • Availability to work extra hours when the need arises

  • Be able to handle miscellaneous projects as business needs require

We are an equal opportunityemployer. Weconsider applications for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, sexual orientation, citizenship status, genetic information or any other legally protected status.