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Buyers Edge Platform Administrative Assistant in Waltham, Massachusetts

Who are we?

Buyers Edge Platform is a Digital Procurement Network for the foodservice industry. We help operators (restaurants, hotels, casinos, healthcare facilities, etc.) succeed by helping them save money on the products and services they purchase every day. Operator clients take advantage of our contracts with top manufacturers of products ranging from chicken fingers to garbage bags.

We’re an important connection point for the industry – bringing together stakeholders from across the supply chain in order to help all parties succeed. We rely heavily on our proprietary technology to deliver exclusive contracts, supply chain consulting and data services to all of our partners and clients. Our company has grown consistently over 20+ years and is featured annually on the Inc. 5000 list of fastest growing companies in America.

This position is a hybrid role based near our Waltham, MA office. We are unable to offer sponsorship for work authorization for this role.

This newly created position of Administrative Assistant will be a key contributor on the HR Team. This role will be responsible for the administrative duties on the HR team. You will assist both our Talent Acquisition team with resume preparation and interview scheduling and our Employee Relations team with employee onboarding, file upkeep among many other responsibilities. We offer a positive, collaborative working environment and the tools to help you succeed in this role. You will be an organized self-starter who can hit the ground running and help the team with administrative tasks as needed.

Responsibilities include but are not limited to:

  • Post and monitor job listings on external job boards including company intranet

  • Upload and anonymize resumes for the Talent Acquisition team

  • Move candidates through the interview process by scheduling manager interviews

  • Monitor office attendance for contact tracing purposes

  • Update company intranet with employee updates

  • Create and send new hire onboarding paperwork and ensure completion

  • Manage employee files

  • Manage the administration of HRIS including onboarding of new hires, background checks, and any changes

  • Work closely with IT regarding new employee onboarding

  • Conduct reference checks for new hires

  • Aid in any projects assigned by team members

  • Conduct office tours to new hires

    Skillset Needed:

  • Motivated self-starter with the ability to multitask in a rapidly changing environment

  • Strong problem-solving skills, organizational skills

  • Strong attention to detail and the ability to prioritize effectively

  • Strong work ethic and sense of personal accountability

  • Ability to effectively use Microsoft office and and Human Resources Information System

    Education & Experience:

  • 3+ years of work experience in the area of administration or executive assistance

  • Bachelor's degree or equivalent experience

    What's in this for you?

    Amazing coverages to start. Medical, dental, and vision coverages are just the beginning! We also offer ancillary plans, such as flexible spending accounts for both health and dependent care, critical illness, accident, and voluntary life as well as company paid life and long-term-disability plans! On top of this, we also offer a 401(k) plan with company match.

    Invest in your success. We will provide you with a thorough training and development program; and offer competitive compensation.

    Live well = Work well. Relax with our Personal Responsibility Paid Time Off policy where you don’t have to accrue time off in order to take it! We also offer half-day Summer Fridays!

    BEP welcomes all.

    BEP is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, age, sex, sexual orientation, marital status, national origin, disability or handicap, or veteran status.

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