Kforce Administrative Assistant in Waltham, Massachusetts

Kforce has a client seeking an Administrative Assistant in Waltham, Massachusetts (MA).Summary: The client is seeking an Administrative Assistant to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical Administrative Assistant acts as information and communication managers for an office. Job Responsibilities:

  • Aids in the day-to-day administration of the unit and follows up on pending matters

  • Inputs and retrieves data utilizing knowledge of various computer software packages

  • Types correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff

  • Formats documents and determines page layout and selection of different fonts

  • Researches information, compiles statistics, gathers and summarizes data to prepare complex, non-standard reports

  • Receives and screens telephone calls, mail, and visitors

  • Routes callers, takes messages, and answers questions relating to the unit's function

  • Composes letters and memoranda from verbal direction or knowledge of Company's policies and procedures

  • Schedules and coordinates meetings and facilities which may include travel and lodging arrangements

  • Orders office supplies

  • Prepares and processes unit purchase requisitions and vendor invoices

  • Organizes and maintains files, correspondence, records, and other documents

  • High School diploma or equivalent/GED required

  • 2-4 years of experience required

  • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills

  • Ability to work independently and manage one's time

  • Ability to keep information organized and confidential

  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.Compensation Type:Hours