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Thermo Fisher Scientific Executive Assistant - Fortune 100 Industry Leader! in Waltham, Massachusetts

Join a $40B Industry Leader!

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

The Executive Assistant position will support the VP of Life Science and Lab Products Group (LSLPG) Operations and the VP of LSLPG Supply Chain within Thermo Fisher Scientific. The successful candidate will provide a variety of standard administrative support functions and will be involved in and help coordinate team meetings, special projects and executive initiatives. They will be self-motivated, have excellent interpersonal skills and the ability to build professional relationships. The ability to maintain confidentiality and to operate in the role with the highest of ethical standards and professionalism are required.

Duties and Responsibilities:

  • Function as the primary interface for the VP of LSLPG Operations and the VP of LSLPG Supply Chain. Interface professionally with other key leaders, customers, and employees.

  • Manage and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning as needed.

  • Ability to work in a team environment with C-level administrative team and to provide back-up assistance to the Group President and other VPs as needed.

  • Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls and respond to urgent inquiries from the corporate office, global sites, and internal/external stakeholders over multiple time zones.

  • Coordinate complex and multi-leg travel (accommodations, local transportation and passport/visa requirements). Proactively anticipate potential travel issues and manage accordingly.

  • Process and track expenses in a timely manner for the executives.

  • Provide exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.

  • Schedule and coordinate complex meetings. This includes but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation.

  • Provide overall data management. Solicit needed data from multiple sources, organize and compile in formats to facilitate analysis and presentation. Establish, update and maintain files, inventories, records, etc., as necessary, including paper, electronic and other platforms as needed.

  • Track and drive completion of key deliverables, proactively following up on outstanding items as needed.

  • Provide innovative, creative and time-tested methods and procedures for fostering continuing improvement to practices or processes.

  • Uphold the strictest confidentiality on information gleamed as part of responsibilities. Handle highly confidential information and documents with discretion and confidentiality.

  • Collaborate and drive results in a complex global organization during times of change, evolution, and transformation. Demonstrate an adaptive and flexible work style shown to be effective working across varied types of clients, senior level leaders and front line team members that are geographically dispersed.

  • Complete projects, special assignments, other tasks and duties as assigned.

Experience, Knowledge and Skills

  • 8+years of administrative experience, preferably in a fast-paced environment supporting C-level executives.

  • Proven to be trusted to handle confidential and sensitive information with the ability to exercise discretion and show good judgment.

  • Demonstrated experience in working independently and within a team to identify, analyze, and solve problems with creative and successful solutions. Proactive in identifying issues and solutions.

  • Previous success at building strong organizational relationships and fostering teamwork.

  • Positive “can-do” attitude and the ability to work within a team environment

  • Exceptional written and verbal communication skills.

  • Professional, authentic, approachable, and diplomatic in nature. Proven ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team.

  • Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook and Teams. Willingness and ability to learn company-specific software or system tools. Fluency and comfort in making presentations, and in executing within Excel, i.e., can manipulate pivot tables, create formulas, etc.

  • Comfort and ability to thrive in environments that may present multiple and simultaneous demands for attention; ability to prioritize effectively in these situations.

  • Accuracy is required in performing all functions of this position.

  • Ability to work to deadlines or address priorities even if after work hours (as needed).

  • A high school diploma or GED is required.

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

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