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Thermo Fisher Scientific Executive Assistant in Waltham, Massachusetts

Job Description

When you’re part of the team at Thermo Fisher Scientific, you’ll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. Your work will have real-world impact, and you’ll be supported in achieving your career goals.

Location/Division Specific Information

Waltham MA

How will you make an impact?

This position supplies full scope of executive administrative assistance to Vice President Global Procurement and members of their direct team in the Procurement Function located in the corporate headquarters. This position requires a professional individual with strong organizational, analytical, communication, presentation and administrative skills who can handle balancing multiple priorities simultaneously.

What will you do?

  • Make travel arrangements and maintain travel schedules (including domestic and international flights, ground transportation, itinerary preparation and visa applications).

  • Prepares and reconciles travel expense reports on a timely basis – review and approve/send back all reports submitted to VP

  • Coordinate all meeting logistics, including scheduling, invitations, document preparation, conference call set-up, catering, etc.

  • Professionally handle sensitive information requiring a high degree of discretion and confidentiality

  • Manages and maintains executives’ calendars heavy calendar management with frequent need to deconflict

  • Respond to e-mail and telephone inquiries from internal and external contacts; answer and redirect as appropriate

  • Support executive presentations through use of PowerPoint

  • Support writing of communications

  • Support and participate in business initiatives and other administrative tasks as assigned

  • Provide Meeting support

How will you get here?


  • Associates Degree or combination of education and experience (3+ years or more)

  • Bachelor’s Degree preferred


  • 5+ years of executive assistant experience in a professional office environment

  • 2+ years providing VP/functional head support

  • Large, global matrix environment preferred

  • Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and general Windows operations

Knowledge, Skills, Abilities

  • Intermediate administrative support knowledge

  • Leader support knowledge

  • Basic business knowledge

  • Technical knowledge

  • Global complex matrix knowledge

  • Autonomous decision-making knowledge

  • Creative solution knowledge

At Thermo Fisher Scientific, each one of our 70,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and safer.

If you are an individual with a disability who requires reasonable accommodation to complete any part of our application process, click here at for further assistance.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.