Thermo Fisher Scientific Executive Assistant in Waltham, Massachusetts
When you’re part of the team at Thermo Fisher Scientific, you’ll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. Your work will have real-world impact, and you’ll be supported in achieving your career goals.
Location/Division Specific Information
How will you make an impact?
This position supplies full scope of executive administrative assistance to Vice President Global Procurement and members of their direct team in the Procurement Function located in the corporate headquarters. This position requires a professional individual with strong organizational, analytical, communication, presentation and administrative skills who can handle balancing multiple priorities simultaneously.
What will you do?
Make travel arrangements and maintain travel schedules (including domestic and international flights, ground transportation, itinerary preparation and visa applications).
Prepares and reconciles travel expense reports on a timely basis – review and approve/send back all reports submitted to VP
Coordinate all meeting logistics, including scheduling, invitations, document preparation, conference call set-up, catering, etc.
Professionally handle sensitive information requiring a high degree of discretion and confidentiality
Manages and maintains executives’ calendars heavy calendar management with frequent need to deconflict
Respond to e-mail and telephone inquiries from internal and external contacts; answer and redirect as appropriate
Support executive presentations through use of PowerPoint
Support writing of communications
Support and participate in business initiatives and other administrative tasks as assigned
Provide Meeting support
How will you get here?
Associates Degree or combination of education and experience (3+ years or more)
Bachelor’s Degree preferred
5+ years of executive assistant experience in a professional office environment
2+ years providing VP/functional head support
Large, global matrix environment preferred
Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and general Windows operations
Knowledge, Skills, Abilities
Intermediate administrative support knowledge
Leader support knowledge
Basic business knowledge
Global complex matrix knowledge
Autonomous decision-making knowledge
Creative solution knowledge
At Thermo Fisher Scientific, each one of our 70,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and safer.
If you are an individual with a disability who requires reasonable accommodation to complete any part of our application process, click here at https://jobs.thermofisher.com/page/show/eeo-affirmative-action-statement#accessibility for further assistance.
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
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