Massachusetts Veterans Jobs

MassHire JobQuest Logo

Job Information

Thermo Fisher Scientific Executive Assistant in Waltham, Massachusetts

The Executive Assistant provides administrative support and partnership to the President of Laboratory Products Division, (LPD) and other select members of the leadership team (HR, Finance). Candidate will be responsible for work output with strict confidentiality and sensitive deadlines. Focus of work may vary based on individual needs of the manager and functional area.

Responsibilities:

  • Conserves manager’s time coordinating requests and responses internally and externally; acts as a liaison between the manager and other leaders, employees, external clients, vendors, and partners.

  • Manages calendar that changes often and requires coordination and sensitivity; screens requests for meetings.

  • Plans, organizes, and schedules meetings and events with individuals or large groups.

  • Researches and recommends meeting location options; coordinates contract and logistics; selects caterers, orders food and drinks, and oversees set-up for meetings; may sign small catering contracts as allowed by company policy.

  • Screens incoming calls and correspondence and responds independently when appropriate.

  • Prepares documents, meeting agendas, meeting minutes, presentations, and spreadsheets for approval.

  • Makes travel arrangements and prepares itineraries for travel within the U.S. and internationally; changes travel schedules, flights, hotels, and rental cars during normal business hours and also off-hours as needed.

  • Reviews and processes expense reports. Provides other general administrative support, such as filing, scanning, and copying.

  • Works proactively and creatively in finding solutions and achieving goals in the face of unexpected challenges

  • Performs other duties as assigned. Travel to support BU leadership team may be required from time to time for key events, meetings or customer engagements.

Experience:

  • 7+ years of administrative support experience to upper level management. Recent experience supporting an executive in a corporate environment preferred

  • High school diploma required. Associate’s degree in Secretarial Science, Business, or related field preferred. Equivalent combinations of education, training, and relevant work experience may be considered.

  • Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

  • Strong verbal communication skills.

  • Excellent English grammar, spelling, punctuation, and writing skills.

  • Strong attention to detail and work accuracy.

  • Excellent organizational skills.

  • Ability to prioritize workload and meet deadlines.

  • Professional, personable and hard working

  • Ability to maintain confidential information.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

DirectEmployers