Brandeis University Grants and Finance Administrator in Waltham, Massachusetts
Brandeis University is delighted to announce a career opportunity as a Grants and Finance Administrator. This is a position responsible for the administration, management, and oversight of University funds as well as Federal, non-federal, Foundation, and other sponsored programs awarded to faculty in the Division of Science, which includes the Departments of Biology, Biochemistry, Chemistry, Computer Science, Math, Physics, and Psychology; the Programs of Computational Linguistics, Neuroscience, and Quantitate Biology; and the Rosenstiel and Volen Centers. Job Description: Tracking information for sponsored accounts including updating budgets as needed, projecting personnel and non-personnel expenses, monitoring accounts, reviewing account records for accuracy, reconciling all accounts to Workday and generating reports monthly for the Principal Investigators. Work with Sponsored Programs Accounting to review budgets for submission. Also responsible for monitoring grants to avoid over expending and working with the Sponsored Programs Accounting office to facilitate accurate close-out of the accounts. (40%) Administering accurate grant policy management for grant funded projects, including interpretation and articulation of sponsor regulations for guidelines/requirements, and university policies. Manages the allocation of funds and monitors expenditures activities for compliance to regulations of granting agencies and university policies from start to close. Complete funding analysis on a monthly basis to ensure grant expenditure according to federal, sponsor, and university guidelines and application. (20%) Managing/overseeing the budgeting, reconciling, and reporting for all Division of Science University funds including department operating and discretionary accounts, gift funds, endowment accounts, and recharge centers. (15%) Assisting with developing budgets, tracking personnel salaries, processing carry-forwards, re-budget or revisions to grant budgets, preventing or resolving cost over-runs. Work with personnel in the Division of Science administrative groups as well as Sponsored Programs Accounting, Office of Research Administration, Procurement, Payroll, A&S Dean, and other offices to correct errors or overages. (15%) Meeting with the Grants and Finance Manager to advise on grant related activities. Instructs new research staff of policies and procedures related to Sponsored Programs? financial compliance and accounting. (5%) Other duties as required. (5%) Dimensions and Scope: This position requires a self-motivated, highly organized, high-level thinking individual who can function in an interruption driven environment with minimal errors. This position will interface with multiple faculty and university staff and requires superb people skills and a calm demeanor. Must be able to communicate effectively in person and in writing with staff, faculty, and students within and outside of Brandeis. Requires independence, initiative, and a strong attention to detail. Additional Info: The position requires 2 unique skill sets: finance and accounting skills and research administration knowledge. This position deals with problems that are highly varied, complex and often non-recurring, requiring novel and creative approaches to resolution. Need the ability to make decisions quickly and independently, when needed, but who also knows when to ask the Division of Science Grants and Finance Manager for direction. There must also be a willingness to take on new challenges and an openness to change. Flexibility to manage multiple tasks in a sometimes hectic, deadline driven, environment is essential. Demonstrated ability to be organized and flexible in an environment that requires continuous monitoring and reassessment of priorities. Qualifications/Attributes Excellent oral and written communication to effectively coordinate across offices and groups.