Job Information
American Institutes for Research IT Purchasing Specialist in Waltham, Massachusetts
Overview
AIR’s Information Technology (IT) team is seeking an IT Purchasing Specialist to join its innovative group. The Information Technology team provides a secure technology environment that allows AIR to become more productive (quantity) and efficient (quality). This position reports to the Business Process Architect, IT.
You will work with a dynamic team and have opportunities to pursue mutual, long-term career development goals. If you are excited to be part of a dynamic team and want to roll up your sleeves, this role is for you.
Candidates hired for the position may work remotely within the United States (U.S.) or from one of ourU.S. office locations. (https://www.air.org/locations#headquarters) This does not include U.S. territories.
About AIR:
Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.
AIR’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone’s unique life and community experiences.We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR's Diversity, Equity, and Inclusion Strategy and hear from our staff byclicking here (https://www.air.org/our-commitment-diversity-equity-and-inclusion) .
Responsibilities
Essential job functions include but are not limited to:
Manage the software and subscription life cycle-
Coordinate and process software license and service renewals.
Monitor license usage and act to ensure compliance.
Process hardware purchases.
Request quotes and conduct price negotiations with major vendors and subcontractors.
Obtain vendor’s applicable Software licenses/terms & conditions/terms of service as applicable and ensure AIR Software license use questionnaire is complete and accurate.
Provide audit and oversight to ensure AIR staff follow all license terms and conditions.
Analyze and execute IT procurement requests ensuring adherence to AIR’s Purchasing processes.
Duties, responsibilities, and activities may change, or new ones may be assigned at any time based on business needs.
Qualifications
Education, Knowledge, and Experience:
Bachelor’s degree in Information Technology, Finance, Business Administration, Accounting, or any related field along with at least 5 years of relevant experience.
Comprehensive experience with developing reports from large data sets, including advanced Excel skills (VLOOKUP, Pivot Tables).
Familiarity with Software Asset Management systems is a plus but not required.
Prior experience with Software License terms desired but not required.
Skills:
Effective communicator with the ability to work with individuals at all levels and from diverse backgrounds in a virtual work environment.
Demonstrated ability to work well independently, and collaboratively as needed, while prioritizing multiple objectives and projects to consistently meet established timelines.
Strong analytical, organizational, critical thinking, and problem-solving skills.
Demonstrated ability to work with others in connecting disparate ideas into cohesive solutions with strong attention to detail.
Proficient in using standard Microsoft 365, including OneDrive, SharePoint, Excel (advanced), Word, PowerPoint, and Adobe Acrobat Pro.
Ability to collaborate effectively in a virtual work environment.
Disclosures:
Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.
All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.
AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo reference and background checks.
AIR’s Total Rewards Program , is designed to reward our staff competitively and motivate them to achieve our critical mission. This position offers an anticipated annual salary of $98,000 - $103,000. Salary offers are made based on internal equity within the institution and external equity with competitive markets. Please note this is the annual salary range for candidates that are based in the United States.
AIR maintains adrug-free work environment (https://www.air.org/sites/default/files/2023-05/Workplace-Drug-Policy-2023.pdf) .
Fraudulent Job Scams Warning & Disclaimer:
AIR is aware of individuals falsely presenting themselves as AIR representatives.Fraudulent job scams seek to extract sensitive information or money from victims. To protect yourself, please be aware that AIR recruitment will only email you from an “@air.org” domain. Please take extra caution while examining the email address, for example jdoe @air.org is correct and jdoe @aircareers.org is not a legitimate AIR email address . If you are unsure of the legitimacy of a communication you have received, please reach outto recruitment@air.org .
If you see a job scam, or lose money to one, report it to the Federal Trade Commission (FTC) at ReportFraud.ftc.gov . You can also report it to your state attorney general . Find out more about how to avoid scams at ftc.gov/scams .
Submit an interest application (https://jobs-airdc.icims.com/jobs/13202/it-purchasing-specialist/job?mode=apply&apply=yes&in_iframe=1&hashed=1374627785)
Please note, each section of the application is required in order for you to be considered for this opportunity. If you do not complete the required screening questions, or if you close your browser before completing each section of the application, your application will not be submitted for this position.
American Institutes for Research is an equal employment opportunity/affirmative action employer committed to excellence through diversity. Minorities, women, individuals with disabilities and veterans are encouraged to apply.
American Institutes for Research’s commitment to Diversity goes beyond legal compliance to its full integration in our strategy, operations and work environment. Diversity is valued and Inclusion is reflected in all efforts to recruit, develop, and engage the diverse staff needed to accomplish our mission.
ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to Taliba Boone at tboone@air.org or call 202.403.5000.
Job Location US-Remote | US-VA-Arlington | US-TX-Austin | US-NC-Chapel Hill | US-IL-Chicago | US-MD-Rockville | US-MA-Waltham | US-DC
Job ID 13202
Job Location United States
Category Information Technology/Software