Massachusetts Veterans Jobs

POSITION INFORMATION: * Seasonal Office Support Specialist I Forestry John Augustus Hall 5/5/24-10/19/24 (16 weeks) @37.5hrs Monday-Friday; Days Off: Sat & Sun 8:30am-4:30pm (1 opening) *Please note, if you are selected for this position and will be working less than 90 days, the position will automatically revert to a short-term position. Our short-term positions are not part of the salary scale that is advertised within this job posting. Should this position revert to a short-term seasonal position (less than 90 days), your salary rate will be discussed with you during the interview phase of the process. * *ABOUT THE AGENCY: The Department of Conservation and Recreation’s mission isto protect, promote and enhance our Commonwealth of natural, cultural, and recreational resources for the well-being of all.The DCR is steward to one of the largest and most diverse state parks systems in the nation which includes more than 450,000 acres of parks, forests, water supply protection lands, beaches, lakes, ponds, playgrounds, swimming pools, skating rinks, trails, golf courses and parkways. DCR strives to be an exemplary leader in conservation and recreation. DCR’s staff is passionate, dedicated, and continuously employs best practices that are informed by expertise, and creates a sense of place through carrying out the mission. About Conservation and Resource Stewardship: DCR places are special. It starts with the conservation and stewardship of our Commonwealth’s unique and significant landscapes. Outdoor recreation invites all to experience these resources and see what makes Massachusetts special. It is the purpose of the Conservation and Resource Stewardship team to ensure these lands are available for future generations. It is our passion to create a sense of place at DCR that will foster a culture of stewardship. About the Bureau of Forest Fire Control and Forestry: The Bureau of Forest Fire Control and Forestry offers programs to promote, protect and enhance healthy and diverse wooded and urban forests throughout our Commonwealth including grant opportunities for urban forestry and volunteer fire assistance, staff assistance to municipalities for fire control, consulting forestry and forest stewardship for private lands, oversight of forest health issues including insect and disease control and storm related response, regulatory guidance on timber harvests as well as forest management and timber sales on state lands. https://www.mass.gov/orgs/bureau-of-forest-fire-control-and-forestry The Department of Conservation and Recreation seeks applicants for the position of Office Support Specialist I. _General Duties of Office Support Specialists for Service Forestry Program:_ The Service Forestry Program Office Support Specialists coordinate the flow of permits for Ch132 and Ch61 regulatory programs, including maintaining accurate records in an access database, paper files, and electronic files. They respond to constituent requests, public records requests, perform initial permit review for completeness, complies reports on district and statewide basis, and support education programming spanning Service Forester districts. This is accomplished in part through direct support of programs and policy, developing relationships with program constituents both internal and external, aiding Service Foresters, in their oversite, and providing program information to staff for reporting needs. Office Support Specialists support events and training programs through coordinating facilities, equipment, advertising and answering questions, as well as attending events of behalf of the Commonwealth. The Office Support Specialist I position will report directly to the Eastern OSSII, who coordinates all administrative duties for the eastern Service Forestry administrative district. https://www.mass.gov/info-details/service-forestry _Specific Duties of the OSSI position:_ This position will include some or all of these specific duties: Files material such as correspondence, reports, applications, etc. in accordance with a prescribed classification system which includes paper files, databases and electronic files. Enter data for Certificates received from Assessors. Follow up with Assessors for any and all discrepancies in filings. Answers telephone calls and provides routine information concerning the Service Forestry Program according to established procedures. Fields and directs received calls to different departments of the Bureau and DCR. Prepares standardized forms such as certified mail receipts, receipts, etc. according to detailed procedures. Receives and distributes incoming mail, memoranda, packages, etc. to appropriate individuals within the assigned unit. Retrieves records from paper and electronic files and database systems handling forestry management plans, Harvester, Forester License, cutting plans, and legal paperwork. Locates and withdraws information from electronic formats through basic query, sort, and filter functions. Works within SharePoint to help maintain backup records for forestry management plans and cutting plans. Operates standard office machines and equipment requiring brief orientation for use such as photocopiers, central console telephone systems, postage meters, folders, shredders, or similar equipment. Reviews forms, lists, documents, correspondence and/or applications for accuracy and completeness. Create and mail large batches of letters, reminders, pamphlets, and informative materials to selected landowners, town departments, committees, etc. Performs related work as assigned. First consideration will be given to those applicants that apply within the first 14 days. Minimum Entrance Requirements: Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below: Substitutions: I. An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. II. An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Educational substitutions will only be permitted for a maximum of two years of the required experience. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Department of Conservation & Recreation *Title: *Seasonal Office Support Specialist I Forestry - West Boylston Location: Massachusetts-West Boylston-180 Beaman St Requisition ID: 240002UC