Massachusetts Veterans Jobs

General Statement of Duties: Participates in the annual physical inventory of all University fixed assets. Assists with other inventory tasks. Assists with functions of the accounts payable office including audit, verification, and correction of transactions as well as reviewing and timely processing of payments to vendors. Provides additional support to the Financial Accounting department. Splits time on an approximate 40/60 basis between stationary desk work using a standard computer and peripheral equipment, along with standing and moving work completing physical inventories of assets in all campus locations. Duties and Responsibilities: Duties include but not limited to: Essential: Completes annual physical inventories of fixed assets for all campus departments and locations, making arrangements in advance when necessary to complete all areas in an efficient manner. Documents results of physical inventories and performs necessary follow-up tasks including searches for missing assets. Reviews and verifies the invoices and payments entered into Banner by other Accountant II. Performs primary accounts payable processes in the absence of the other Accounts Payable Accountant II, including processing invoices for payment, voiding checks in Banner and Evisions IntelleCheck, reissuing when appropriate; entering credit memos; printing on-line checks in the case of an emergency; auditing, researching and resolving discrepancies between vendor and University records. Generates reports using Banner, WebFOCUS, Argos, and other systems to assist with daily duties. Provides support for other inventory functions including barcoding and data entry of new assets, and marking and data entry of surplus assets, upon assignment from the Director. Counsels faculty and staff on the correct usage of University policies and procedures as they relate to all facets of Financial Accounting. Reports to supervisor occurrences of non-compliance. Provides information and support for year-end audit reports and schedules, audits invoices to ensure they are recorded in the correct fiscal year per state and audit regulations; provides other financial information and reports as requested. Additional duties as assigned within the Financial Accounting department. Non-Essential: Participates in year-end moving of files to storage area. Requirements: Qualifications Required at Hire: Knowledge and understanding of the principles and practices of accounting. Knowledge of the standard procedures and methods followed in verifying documents for payment. Ability to understand and apply complicated policies and procedures and to explain those policies and procedures to non-accountants. Ability to exercise sound judgment and to exercise discretion in handling confidential information. Ability to work harmoniously in a team-oriented setting, and to deal effectively and courteously with a variety of personalities and situations; ability to deal tactfully with others. Ability to give written and oral instructions and to communicate in a precise, understandable manner. Ability to work independently. Preferred Qualifications: At least two years professional experience working in an accounting-related field. Familiarity with Ellucian Banner software and/or inventory tracking software is strongly preferred. Qualifications Acquired on Job: Thorough knowledge of departmental, University, and pertinent state rules, regulations, policies, and procedures; Thorough knowledge of the MMARS purchasing/payables systems and processes; Thorough understanding of the state comptroller\'s and treasurer\'s policies as they pertain to encumbrances, vendor file, payments, schedules, and fiscal year end. Minimum Entrance Requirements: Valid motor vehicle operator\'s license required.