GEI Consultants Inc Accounts Payable Coordinator in Woburn, Massachusetts
GEI Consultants Inc Accounts Payable Coordinator Woburn, MA 01801
Your role at GEI.
As an Accounts Payable Coordinator, you will be responsible for performing daily/monthly accounts payable processes in an accurate and timely manner. Flexibility, adaptability, collaboration and teamwork are a must in this fast paced environment.
Essential Responsibilities & Duties
• Perform detailed invoice processing while ensuring proper backup documentation, payment terms and authorization• Analyze and research invoice inconsistencies and discrepancies and provide resolution• Reconcile vendor statements to ensure payment has been made, research and correct differences variances• Respond to inquiries from both internal and external customers and vendors in a timely manner• Analyze Expense Reports and reconcile to Expense Report Form• Ensure accounts payable policies and controls are followed• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices• Understand sales/use tax laws as they relate to purchases from vendors and ensure correct tax is paid on company purchases.• Understanding of IRS W9 & 1099 preparation and processing• Other duties as assigned
• Associates Degree preferred• Minimum 5 years of full cycle Accounts Payable in a medium to large corporate setting required• Ability to work in a fast-paced environment where attention to detail, self-motivation and focused attitude are key• Must be able to multi task, learn quickly, adapt to change and work independently when needed• Proactive problem solving skills with strong follow through• Ability to interact with customers and co-workers at various levels in a courteous and professional manner• Excellent customer service skills• Proven ability in both verbal and written communication• Organized work approach• Demonstrated proficiency in the use of SAP Concur, ERP Systems, Microsoft Office software including advanced use of Word, Outlook and Excel, Adobe Acrobat Standard, MS TEAMS
Special Skills• Keyboarding 70/80 wpm• Skilled use of 10-key• Previous use of an ERP system
Hello. We are GEI.
Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.
We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.
With more than 40 offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry.
As a 100% employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI’s career site here (https://www.geiconsultants.com/careers/) .
GEI’s Total Rewards Package
Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
Well-Being Program and Paid Parental Leave
Hybrid Work Schedules and Home Office and Cell Phone Stipends
GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
Paid Holidays and Generous Paid Time Off Program
Rewards and Recognition
GEI-Funded Profit Sharing and 401(k)
Opportunity to be an Owner and Shareholder (Learn more here (https://www.geiconsultants.com/wp-content/uploads/2022/08/651_US-Brochure-v08-print.pdf) )
A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
Physical Job Requirements
Activity Level Throughout Workday
Physical Activity Requirements
(0-35% of day)Frequent
(33-66% of day)
(67-100% of day)Not Applicable
Lifting (floor to waist level) (in pounds)
Lifting (waist level and above) (in pounds)
Wrist position deviationX
Pinching/fine motor skillsX
Keyboard use/repetitive motionX
Taste or smell (taste=never)X
Talk or hearX
Accurate 20/40Very Accurate 20/20
Color Vision (ability to identify and distinguish colors)
Occupational Exposure Risk Potential
Blood borne pathogens
Airborne communicable diseases
Uneven surfaces or elevations
Extreme noise levels
Other (exposure risks):
Usual workday hours:
Other work hours
GEI is an AA/equal opportunity employer, including disabled and veterans.
Accessibility: If you need an accommodation as part of the employment process please contact Talent Acquisition at Email: TalentAcquisition@geiconsultants.com Equal Opportunity Employer, including disabled and veterans. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English (https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal) – Spanish (https://www.eeoc.gov/es/conozca-sus-derechos-la-discriminacion-en-el-lugar-de-trabajo-es-ilegal-0) – Arabic (https://www.eeoc.gov/ar/arf-hqwqk-altmyyz-fy-mkan-alml-ghyr-qanwny) - Chinese (https://www.eeoc.gov/zh-hans/lejienindequanli-zhichangqishishiweifade) English – Spanish (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement_spanish.pdf) – Chinese (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement_chinese.pdf) If you want to view the Pay Transparency Policy Statement, please click the link: English (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_English_unformattedESQA508c.pdf)