State of Massachusetts Word Processing Operator II in Worcester, Massachusetts
DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES**
- Perform office and administrative procedures, including:
o Perform duties of receptionist for field offices in a professional manner;
o Conduct equipment and supply inventory;
o Maintain and order office supplies;
o Arrange for maintenance of equipment as needed;
o Answer the telephone in a professional manner.
- Utilize the agency's computer tracking system (SPIRIT) and entering data as instructed by officers:
o To enter case notes;
o To enter home and work plans;
o To enter supervision fees and send out "Delinquency Notices;
o To enter information listed on "Intake Form";
o To upload photos into SPIRIT at the direction of the supervisor.
o To update Warrants in SPIRIT.
o To print "Caseload Audit Extract Report" for each officer weekly.
o To generate forms, letters, reports and other documents.
o To send field cards to Police electronically and make case note entries to that effect.
- Utilize DCJIS systems.
o To provide user support regarding the Parole Board computer tracking systems;
o To enter all BOP's and CJIS checks conducted by officers.
- Perform related duties as assigned.
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) two years of full-time, or equivalent part-time experience in office work the major duties of which included typing, or (B) any equivalent combination of the required experience and the substitutions below.
I. A diploma as evidence of graduation from a commercial or business course of a recognized high school or vocational/technical high school maybe substituted for a maximum of one year of the required experience.
II. A diploma as evidence of graduation from a course other than a commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience.*
III. A diploma for completion of a program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum of one year of the required experience.*
IV. An Associate's or higher degree may be substituted for a maximum of one year of the required experience.*
Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.
SPECIAL REQUIREMENTS: None.
*An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
Job: *Administrative Services
Organization: *Parole Board
Title: Word Processing Operator II
Location: Massachusetts-Worcester - 340 Main Street
Requisition ID: 1900001G